Adding/editing users

Users can easily be added or edited in Impact Fusion.

Adding a new user

To add a new user, simply press the Add New User button located in the top-right corner of the users screen.

!If your Impact Fusion is connected to an MIS system (SIMS, CMIS, SEEMIS etc.), do not create a user who has been, or will be, added to your MIS system. Doing so will cause duplicate records. If you are unsure, please consult with your administrator or feel free to contact our Help Desk. Details can be found here.

Editing an existing user

Find the user from the user grid and select them. Their details will be displayed on the right-hand side. Double-click the user or click the Edit user button.

User details

After clicking either Add New User or Edit user, you will be taken to the User details screen. If you are adding a new user, all of the fields will be blank whereas if you are editing an exisiting user, this screen will be populated with the selected users details. Any fields with a red-ish background are mandatory.

Field	Required	Description
Surname	Yes	The last name of the user
Forename(s)	Yes	The users forename(s)
Family		Users can be grouped into families. This feature is not yet fully implemented.
Known as		If the user is more commonly known by another name, you can enter this here. This will replace their forename on the tills etc.
Gender	Yes	The users gender.
DOB		The users date of birth.
Ethnicity		The users ethnicity.
E-mail address		The users (or their parents/guardians) email address.

Setting a user photo

When it comes to the user photo we have two options:

Capturing a photo using an attached webcam

If you have a web camera attached to your computer, you are able to take a photo of the user directly into Impact. To do this:

1. Press the Capture button
   
2. The ‘Capture photo’ screen will be opened. If there is no webcam configured, you will see a “No webcam found” message. If the webcam is connected and working, an image will be shown in the left box.
3. Press Capture to take an image.
   
4. The captured image will be displayed on the right. Drag the square to crop the area for the photo.
5. If you are happy with the image, press Save to complete or press Capture to take another. Pressing Cancel will close the window without saving any changes.

Importing a user photo

If you already have a user photo in the form of an image file, you can import this directly into Impact.

*The file must be in JPEG format.

1. Press the Open button.
   
2. Use the window to navigate and select the image that you wish to use.

Clear a user photo

You can delete a photo from a users account.

1. Press the Clear button.
   
2. Select either Yes or No to confirm the action.

Additional user details

As well as the details listed at the top of the user details screen, the bottom of the screen has additional fields where you can store information about that user. These tabs are discussed in the next few sections.

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